The University of Sydney (including the Workplace Research Centre) is subject to the NSW Privacy and Personal Information Protection Act 1998 (the Act). The University's Privacy Management Plan produced in accordance with section 33 of the Act contains the University's Privacy Policy(pdf) and how it will be translated into the University's business practices.

The following sets out how the University and Workplace Research Centre (WRC) will deal with personal information related to the content and use of its web sites.

1. Collection of Information

Information Automatically Logged

The University may make a record of your visit and logs any of the following information for statistical and business purposes - the user's server address, the user's domain name, IP address, the date and time of the visit, the pages accessed and documents downloaded, and the type of browser used.

If you are not a University student or a University staff member and you send us a message, the University will record your e-mail address. WRC will only use your e-mail address for the purpose for which it was provided. WRC will not use your e-mail address for any other purposes (including adding it to any mailing list) without your express approval.

Security Information

University sites have security measures in place to protect against the loss, misuse, and alteration of the information as defined in the University IT Security Policy.

A login name and password are required to visit any secure areas on WRC website. This is to ensure that the information is displayed only to the intended person. You should ensure that your password is kept securely and cannot be discovered by anyone else.

WRC respects the privacy of individuals. Generally, WRC does not release personal information. However in response to a legal requirement, in the case of an emergency or in exceptional circumstances the WRC may authorise the release of the personal information.

Cookies

Cookies are small files of information that save and retrieve information about your visit to our site. It is possible to disable the accepting of cookies by your web browser, however doing so may restrict your ability to access some web pages.

Some University sites are access restricted. These sites may use cookies to deliver content specific to your interest. Cookies may also be used for authentication purposes, and to improve security during a visitor's session online.

Cookies may store the following information: session (numbered key) and duration. A numbered key is a unique server generated number used to identify the current session. The session key can be linked back to a user's login identification.

Unique identifiers (such as login identification) are collected from Web site visitors to verify the user's identity and for use as account numbers in our record system.

Unique identifiers are also used to store information about visitor's preferences, to enable the dynamic display of the site according to your preferences when you return.

Surveys

All academic / research surveys conducted by University staff and / or students, which involve the collection of personal information, will have received approval from the University Ethics Committee. Contact details for the Ethics Committee will be included in each survey instrument.

Some of our online surveys ask visitors for unique identifiers (like login identification).

Contact information from the surveys may be used to get in touch with the visitor when necessary, for example to follow up on any issues identified by the visitor.

External Links

Some University sites contain links to other sites. The University is not responsible for the privacy practices or the content of such Web sites.

2. Use of personal information

Personal information you supply on-line will be used in conducting business of the University and WRC. Such uses include matters related to provision of conferences and training and the dissemination of information to WRC newsletter subscribers.

Contact information from registration forms is used to get in touch with the visitor to a website when necessary, for example when the visitor is requesting the publication of notice of an event or seeking information about a course offered by the University.

If personal information is collected via a website this will be done by sufficiently secure means. WRC will only collect that information to allow us to respond to your request. We will not collect personal information that would be unlawful, unnecessary or unrelated to the Workplace Research Centre's activities or business.

Survey data will be used only for stated purposes, as approved by the University Human Ethics Committee.

3. Disclosure of personal information

The University and WRC will not disclose personal information concerning you, including your email address, to parties outside the University except in accordance with its Privacy Policy(pdf)which conforms to the requirements of the NSW Privacy and Personal Information Protection Act. Details regarding disclosure of personal information by the University may be found in the Privacy Management Plan.